Excel Skills for Healthcare Professionals

Patient data and scheduling

Count appointments by type

=COUNTIF(appointment_type_column, "Follow-up")
=COUNTIFS(type_col, "Follow-up", date_col, ">="&DATE(2026,9,1))

Calculate days between admission and discharge

=NETWORKDAYS(admission_date, discharge_date)
-- Working days (excludes weekends)

=discharge_date - admission_date
-- Calendar days including weekends

Average length of stay by ward

=AVERAGEIF(ward_column, "Cardiology", length_of_stay_column)

Cost and budget reporting

Cost per procedure

=total_cost / number_of_procedures

Budget vs actual variance

=actual - budget    (positive = over budget)
=(actual - budget) / budget * 100    (% variance)

Compliance and audit reporting

Use COUNTIFS to count records that meet audit criteria — "How many patients waited more than 4 hours?", "How many procedures were completed within the target timeframe?" These are COUNTIFS questions.

=COUNTIFS(wait_time_column, ">240", date_column, ">="&start_date)

⚠️ Patient data and data protection

Any spreadsheet containing patient identifiable information should be password protected (Review → Protect Workbook) and stored on a secure, access-controlled system. Never email unencrypted patient data.

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Excel skills forhealthcare professionals